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Info for Families

School Procedures

School Start and End Times '23-'24

The first day for Kindergarten is Friday, September 1. This is a full day. The first day for 1st-5th graders is Tuesday, September 5. This is a full day. School hours (Students in K-5 should be IN the building no later than 8:30 each day.)

Monday: Kindergarten-5th grade 8:30am - 2:05pm 

Tuesday-Friday: Kindergarten-5th grade: 8:30am-3:30pm

View all MMSD start and end times here.
 
Changes to end of day plans... 
If your child will be doing something other than their typical end of day dismissal plans, please call the office directly to report this. Please do not leave this on the Safe Arrival line, as we cannot guarantee that we will see an email about such a change before the end of the day to make sure your child’s teacher is aware of it. By calling the office, office staff will make sure the teacher is informed of a child going home with a friend, not riding the bus, not going to Afterschool, or being picked up by another person (especially someone not listed as a contact for your child).
 
Being absent...
If a child will be absent, parents can report it in one of several ways. The easiest is to call the Safe Arrival line at 204-4807. This is checked a few times each morning up to about 9:30am. You may also enter an absence in Infinite Campus yourself. At the district web site, choose For Families, then Attendance, and then Reporting an Absence. Here is the link: https://www.madison.k12.wi.us/reporting-absence. You can email the teacher as well, but it is not necessary as attendance is managed by the office. If you do email the teacher, please copy Amie in the office since she handles attendance and sometimes teachers don’t see an email about an absence. Amie's email is algorman@madison.k12.wi.us. These are all ways to let us know if a child is coming late following an appointment as well.

Planned absences... 
Please let the office know if there is a planned absence.

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At A Glance...
Safe Arrival Line:

(608) 204-4807

VOLUNTEERING

All volunteers must complete the volunteer application AND BE APPROVED before they can volunteer in the classroom, on field trips, or in any other capacity. This is district policy. It is simple and done online; you will receive an email when you are approved. It is good for one calendar year, and the system will email you when you need to update your application.  Follow this link.

*Note - this is an online course that does take a couple of hours to complete.

Check Volunteer Status

Here are the steps to see your volunteer status. 

Go to - https://www.madison.k12.wi.us/partnerships/volunteering

In the purple box on the right - 

  • Click “Application in Volunteer Tracker”

  • Sign in

Under MyProfile - You should be able to see your status as “Approved”

If you see anything other than “Approved” Please read the information on the volunteer page and follow the instructions.

Office Procedures

Questions Answered

 

Absence Reporting

If you need to report your student absent for a day of school, please do so via 1 of these 3 methods:

 

Arriving late? 

Enter at Door 6 (off Segoe Rd parking lot)

Check in with someone in the front office.

 

Student needs to be picked up early?

Enter at Door 6 (off Segoe Rd parking lot)

Fill out Student Sign In/Out form

School staff will assist.

Please allow a few extra minutes for this process. Thank you! 

 

Can we enter through the doors on the Waukesha St side of the building?

Van Hise students are not allowed to enter through that door when arriving late or leaving early. The doors on the Waukesha St side of the building will only be an entrance or exit at arrival or dismissal times WITH STAFF.

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