Info For Families

VOLUNTEERING

All volunteers must complete the volunteer application AND BE APPROVED before they can volunteer in the classroom, on field trips, or in any other capacity. This is district policy. It is simple and done online; you will receive an email when you are approved. It is good for one calendar year, and the system will email you when you need to update your application. Follow this link.

*Note - this is an online course that does take a couple of hours to complete.

Check Volunteer Status

Here are the steps to see your volunteer status.

Go to - https://www.madison.k12.wi.us/partnerships/volunteering

In the purple box on the right -

Click “Application in Volunteer Tracker”
Sign in

Under MyProfile - You should be able to see your status as “Approved”

If you see anything other than “Approved” Please read the information on the volunteer page and follow the instructions.

OPPORTUNITIES OPEN

We have lots of volunteer opportunities available! Check out of Volunteering Page to learn about specific needs.

Office Procedures

Questions Answered

Absence Reporting

If you need to report your student absent for a day of school, please do so via 1 of these 3 methods:

Online through this attendance link in Infinite Campus: https://webapp1.madison.k12.wi.us/webapp3/absences/
- (This is the preferred method- thank you! )
Email Van Hise's school email address: vanhise@madison.k12.wi.us
Phone Attendance Line: (608) 204-4807

Arriving late?

Enter at Door 6 (off Segoe Rd parking lot)

Check in with someone in the front office.

Student needs to be picked up early?

Enter at Door 6 (off Segoe Rd parking lot)

Fill out Student Sign In/Out form

School staff will assist.

Please allow a few extra minutes for this process. Thank you!

Can we enter through the doors on the Waukesha St side of the building?

Van Hise students are not allowed to enter through that door when arriving late or leaving early. The doors on the Waukesha St side of the building will only be an entrance or exit at arrival or dismissal times WITH STAFF.

In-Person School Procedures

Starting time...
We have a soft start to the school day between 8:05 and 8:20. Students may enter the building at any time during this window. The playground is not open for play before school. For those purchasing breakfast, it will be eaten in the classroom during the soft start window.

Dismissal...
Monday dismissal is 1:45 pm.
Tuesday - Friday is 3:17 pm.

Changes to end of day plans...
If your child will be doing something other than their typical end of day dismissal plans, please call the office directly to report this. Please do not leave this on the Safe Arrival line, as we cannot guarantee that we will see an email about such a change before the end of the day to make sure your child’s teacher is aware of it. By calling the office, office staff will make sure the teacher is informed of a child going home with a friend, not riding the bus, not going to Afterschool, or being picked up by another person (especially someone not listed as a contact for your child).

Being absent...
If a child will be absent, parents can report it in one of several ways. The easiest is to call the Safe Arrival line at 204-4807. This is checked a few times each morning up to about 9:30am. You may also enter an absence in Infinite Campus yourself. At the district web site, choose For Families, then Attendance, and then Reporting an Absence. Here is the link: https://www.madison.k12.wi.us/reporting-absence. You can email the teacher as well, but it is not necessary as attendance is managed by the office. If you do email the teacher, please copy Amie in the office since she handles attendance and sometimes teachers don’t see an email about an absence. Amie's email is algorman@madison.k12.wi.us. These are all ways to let us know if a child is coming late following an appointment as well.

Planned absences...
Please let the office know if there is a planned absence.

At A Glance...

Safe Arrival Line:

(608) 204-4807